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The founding members drew up our constitution in 1985. It is largely unchanged.
HIGHBURY FIELDS ASSOCIATION
AS AGREED AT AGM on
and AMENDED at AGM 20th October 2008
1 The name of the Association shall be The Highbury Fields Association.
2 The objectives of the Association shall be to stimulate effective community participation in all matters affecting the character, amenities, use, management and future development of Highbury Fields and its surrounding neighbourhood.
3 Membership shall be open to any individual or family who supports the objectives of the Association and pays the annual subscription.
4 The normal subscription shall be £10 per annum per family payable on 1 June each year, or as otherwise decided by the Annual General Meeting. OAPís and unwaged shall pay half of the normal subscription. In the event of the Association being wound up all money held in credit shall be distributed to all paid up members at that time.
5 There shall be an Annual General Meeting each year, held not earlier than 1 September nor later than 1 December. The business of the Annual General Meeting shall include the following:
f) variation of these articles by a two thirds majority of those voting.
6 The Association shall be managed and have its funds administered by a Committee of a maximum of 20 Members, provided that not more than five be from any one street. The Committee shall consist of a Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer, such other Officers as the Committee may decide and other Committee members.
7 Election of Committee Members shall be at the AGM. In the event of more than 20 candidates, election shall be by ballot. Each Member shall be elected for one year. All members of the Association shall be eligible.
a) Committee Members must attend at least 50% of Committee meetings in the annual period between AGMs. Otherwise, they may not seek re-election at the next AGM.
b) Committee Members shall notify the Chairman or Hon. Secretary, in advance, if they are unable to attend a Committee meeting. Any Committee Member missing three consecutive Committee meetings without such notification, shall have their membership of the Committee suspended.
c) In exceptional circumstances and with prior notification, the committee may vote to hold a personís membership of the Committee in abeyance until they are able to resume their participation in the Committee.
8 In the event of a vacancy,the Committee may co-opt up to four Members in the course of a year, in addition to the elected Committee Members, up to the maximum of 20 Members.
9 The Chairman shall be nominated and elected annually by members at the AGM. The other officers shall be elected by the Committee.
10 All members shall be given a minimum of 14 days written notice of the time, agenda and place of the AGM, of any Extraordinary General Meeting, and of any resolutions to propose a change in this Constitution.
11 The Committee shall on receipt of written application signed by 10 or more Members convene an Extraordinary General Meeting to discuss any matters requiring the agreement of Members
12 A quorum of 10, including the Chairman or Vice-Chairman and at least two other Committee Members, shall be required for the AGM, and any EGM. A quorum of six, including the Chairman or Vice-Chairman, or other person nominated by the Chairman shall be required for Committee Meetings.
13 The Committee shall meet at least every three months. Non-Committee members may attend subject to space availability and prior notice at the Chairmanís discretion.
14 The Association shall liaise with other associations in the vicinity to ensure, in particular, that matters of common interest to more than one association are effectively co-ordinated by concerted action and by pooling expertise as necessary.
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